Reporting to the Family Court Commissioner, the Judicial Assistant performs support duties including case management; preparation of documents; conducting scheduling conferences and pre-trial conferences; scheduling hearings, cases, and meetings; and other administrative duties as required.
To be successful in this role:
Able to recognize that many of the clients of the Family Court are unrepresented, frustrated, and emotional. They are not at their best and will often misdirect their frustrations and anger at the Family Court staff. A successful applicant will be able to practice de-escalation in those encounters. Must also have excellent organizational skills to maintain three calendars. Core Hours are: Monday through Friday 8:00 a.m. until 4:30 p.m. with some flexibility as needed.Located at 320 S. Walnut St in Appleton, WIOutagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources
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| Key Responsibilities: |
The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. - Conducts statutory scheduling hearings, pre-trial conferences and status conferences.
- Learns, uses and understands CCAP.
- Performs case management; reviews pending case reports; initiates action on all cases.
- Schedules court hearings, appointments, and meetings; prepares daily and weekly calendars.
- Provides coverage and training for other courts as needed.
- Performs administrative duties related to alternative treatment courts – Drug, Mental Health and Veterans Courts.
- Operates the tele-conferencing and video-conferencing equipment in the courtrooms.
- Schedules interpreters for court hearings.
- Manages of out-of-county case assignments and requests for substitution of judge.
- Composes and types correspondence, reports, legal forms, orders and decisions, purchase requisitions, and maintains inventory control.
- Staffs bi-monthly Judge's Meetings on a rotating basis; prepares Minutes and follow-up for next meeting.
- Organizes, maintains, and assumes custodial responsibility for interdepartmental files and records.
- Receives, screens, and places telephone calls, provides information and assistance to the general public and others, processes daily mail.
- Maintains regular and predictable attendance, works overtime/extra hours as required.
- Performs other duties as assigned.
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| Education/Certifications/Experience Requirements: |
- Associate degree including training in legal terminology, office procedures, and word processing.
- With three to five years legal office experience.
- Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
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| Required or Preferred Skills: |
- Ability to operate a variety of office equipment including personal computer, typewriter, photocopier, fax machine, telephone, and Dictaphone.
- Ability to add, subtract, multiply, divide, calculate decimals and percentages, and make use of the principles of descriptive statistics.
- Ability to comprehend and interpret a variety of documents including court orders, motions, stipulations, statement, etc., law books, administrative and other codes, letters and other correspondence, etc.
- Ability to prepare a variety of documents including Court orders, decisions, jury instructions, calendars, letters and other correspondence, purchase orders, and payment vouchers.
- Ability to use and interpret legal terminology.
- Ability to communicate effectively with attorneys, Clerk of Courts, and other court personnel, Child Support Agency personnel, Department of Human Services personnel, Register in Probate, Probation and Parole personnel, Sheriff's Department and Jail personnel, the general public, and others verbally and in writing.
- Environment: May sit for long periods of time, and may occasionally move or lift objects weighing up to 25 lbs. Occasional reaching to a high or low level area
- Generally clean work environment in an office or court setting.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
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