Payroll Administrator

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Family, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Family. 

Position Purpose

The Payroll Administrator is responsible for maintaining payroll-related system tables, prepare and execute Bassett Inc. payroll, and ensure compliance with payroll-related regulatory and reporting requirements. 

Position Responsibilities

• Maintain payroll tables (PR Employees, PR Earnings Codes, PR Deductions/ Liabilities, PR Crafts, PR Craft Classes, and other payroll tables).
• Determine and execute payroll requirements and system setups for work done in other states, as well as within local and other union jurisdictions.
• Review and validate labor entries submitted by employees. Follow-up with employees on questions and/or entry exceptions.
• Process other pay such as bonuses, retroactive pay increases, and taxable awards.
• Execute weekly payroll checks and direct deposits. Remit related payroll tax accruals for payment.
• Set up and ensure timely payment of employee wage garnishments.
• Maintain personal time off (PTO) records for employees.
• Remit employee benefits data according to schedule (retirement plan wages and other data as needed).
• Review and process company vehicle mileage reported by employees.
• When necessary, process transfers of labor hours and company vehicle mileage.
• Prepare and enter payroll-related journal entries into the accounting system and perform reconciliations to the general ledger on a monthly basis.
• Assist employees with payroll-related questions.
• Provide backup assistance within the department’s payroll pod to support successful completion of all payroll-related responsibilities.
• Provide and implement suggestions for improvements to payroll processes.
• Establish and follow through on a personal, professional development plan.
• Support and maintain a safe and lean working environment.
• Perform all duties within the quality management system and ISO standards. 
• Other duties as assigned.

Summary of Skills, Knowledge, and Abilities

• Prerequisites:
  • Bachelor’s degree in accounting or at least three years of work experience in construction accounting or union payrolls is preferred.
  • Payroll-related certification is a plus.
  • Understanding of accounting principles. 
  • Efficient computer skills, including a working knowledge of Microsoft Excel and Outlook. 
• Other Skills & Experience Required:
  • Ability to perform routine tasks with a minimal level of supervision. Non-routine tasks and special assignments may require “check-ins” with a manager.
  • Ability to perform a moderate level of analysis. 
  • Excellent communication (verbal and written) and customer service skills. 
  • Ability to multi-task and prioritize.
  • Strong organization skills and attention to detail.
  • Strong integrity to ensure strict confidentiality and protection of employee information.

Direct Reports

• None