Executive Director

Job Title: Executive Director (Full-time)

Reports to:  Board of Directors

FLSA Status: Exempt

Revision Date: 1/2025

JOB SUMMARY

This is an executive position responsible for the overall management of the Neenah Animal Shelter (NAS) operation and development of associated programs.  Work involves a broad range of administrative oversight tasks including supervision of shelter staff, establishing goals and budgets,  fundraising, and developing program initiatives to meet the aims and guidelines set forth by the NAS Board of Directors.  The Executive Director is required to attend Board of Directors meetings, participating in Board meeting discussions and performing all duties under the general direction of the NAS Board of Directors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Functions as primary communication liaison between the NAS Board, its committees, volunteers and the staff.

Enhances the organizational fundraising and development capability through annual campaigns, grant writing and development, cultivation of potential donors, and bequests.  Leads (oversees) development of fundraising of major programs, and attends fundraising events.

Advises and directs shelter staff in the performance of their duties to meet all program and budgetary goals and objectives.

Implements NAS Board of Directors aims and goals into operational and program objectives.

Annually determines resource needs to meet objectives and develops appropriate budgets and organizational structure/staffing plans in conjunction with the NAS Board of Directors.

Monitors and reviews NAS program performance against budget/goals expectations and prepares summary reports and advises Board of status and recommends necessary  changes.

Demonstrates good financial management practices and understanding of both short-term and strategic fiscal planning.

Functions as the primary media and communications facilitator on behalf of the organization.  Responsible for being the "face of the shelter" at networking events.

Functions as primary liaison to stay up to date on new and innovative ways to keep the shelter relevant.

Participates in the recruitment, onboarding, training, retention, and dismissal of shelter staff and volunteers as needed, implementing sound staff development practices and demonstrating an understanding of Fair Labor Standards Act and other applicable human resource policies  set forth in the NAS Employee Manual.

Functions as the voice of the NAS communicating effectively with staff at all levels of the organization.  Coordinates outreach and dialogue with community stakeholders (i.e. general public, government agencies,  media), professional advisors in the field of veterinary medicine and animal welfare agencies who share the same goals as NAS.

OTHER JOB DUTIES

Works with auditors and financial advisors to annually assess practices and records, implementing corrective actions arising from the audit process upon direction of the Board.

Exercises purchasing authority within the expenditure limits and Limits of Authority of the NAS Board of Directors approved budget.

Responsible for the professional development of the leadership team.

Plans,  directs and coordinates shelter operating procedures for the leadership team.

Administers or delegates, as appropriate, oversight for fundraising efforts, including processing of donation acknowledgements in compliance with IRS regulations.

Ensures restricted accounts are properly utilized and monitored.

Creates reports, attends meetings, provides input, and solicits feedback, as needed, to work effectively with staff, community, and NAS Board of Directors.

Reviews inquiries/complaints on a regular basis to determine program effectiveness, outreach deficiencies, areas for improvement and communicates priorities to the NAS Board of Directors.

Ensures compliance with applicable government, professional services, media and other agreements.

Performs all other functions of management as requested by the NAS Board of Directors.

EDUCATION, EXPERIENCE, and TRAINING

Holds a Bachelor’s degree in business administration and a minimum of three years of experience in a non-profit environment.  The Executive Director must have knowledge, abilities and skills to provide the following:

Knowledge of administration, management, and supervision of multi-disciplined organization with defined goals and budget.

Knowledge of public relations principles.

The ability to manage multiple tasks and projects.

Computer skills (Microsoft Office, PetPoint, ADP, Quickbooks and Network For Good)

Ability to express thorough understanding of and dedication to the philosophies of animal welfare as embraced by the NAS Mission Statement and Bylaws.

Ability to work effectively and communicate with people at various levels, both within and outside of the organization.

Ability to set priorities, plan, delegate, organize and control a wide variety of programs, some of which are of a technical or financial nature.

Ability to develop both short and long-term strategies for implementing various program directives set forth by the NAS Board of Directors.

Possess and maintain a valid Wisconsin driver’s license.

Note: The NAS Board of Directors has the right to assign or reassign duties and responsibilities to this Job at any time. Critical features of this Job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position. This job description does not create an employment contract, implied or otherwise, other than an "at will" relationship.